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Position:	Associate Dean for Administration & Finance/Chief Financial Officer
Salary:	Commensurate with experience and qualifications
Union:	N/A
Available:	Immediately
Apply By:	Apply by August 31, 2012 for full consideration; applications accepted until the position is filled

Summary and Purpose of the Position:

Reporting to the CEO/Dean, the Associate Dean of Administration and Finance is the College's Chief Financial Officer (CFO) and a member of the CEO/Dean's Executive Cabinet. This is a leadership position responsible for efficiently and effectively organizing, developing and administering the comprehensive administrative services of the institution. The four departments supervised by this position within the Division of Administration and Finance include Business/Fiscal Services, Physical Plant/Facilities, Information Technology Services, and auxiliary services (e.g., Bookstore and Food Court). The Associate Dean/CFO must relate well to the diversity of Faculty, Staff, and Students, and to the unique needs of the College. The Associate Dean/CFO must be committed to shared governance, team work, and creative leadership. The most sought after characteristics of this position's leadership requirements include sound judgment, flexibility, creativity, resourcefulness, and excellent communication skills.

Major Responsibilities of the Position:

The Associate Dean/CFO is responsible for the effective conduct of the business affairs of the College and assists the institution in effective use of its resources to achieve its educational mission and improve institutional effectiveness. This position plans, directs and evaluates the business operations of the College including budget formulation and management, accounting and financial reporting, facilities planning and construction, building and grounds operations and maintenance, information technology, procurement and contracts management, risk management, and safety & security services. More specifically, the major responsibilities of the position include:

General Management

Serves as chief advisor to the CEO/Dean, and in his/her absence, speaks for the College on strategic matters related to the business and financial operations of the institution.
Serves as a liaison between the CEO/Dean and all segments of the Montana University System, State Government and Legislature, and other external constituencies regarding the financial and administrative services and operations of the College.
Participates as a member of the College's executive team by providing authoritative business and financial advice for use in decision-making and establishing the priorities of the College.
Advises the campus executive team, and College Planning, Budget and Analysis Committee (CPBAC) on the tuition and fee setting processes and outcomes of the Board of Regents, and the short and long-term impacts of these processes on the College.
Collaborates effectively with campus leaders on critical and/or complex business problems with the goal of developing effective solutions to these problems in part through leveraging the College's fiscal resources and navigating appropriate business and finance-related policies, rules, and regulations.
Establishes the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising Administration and Finance and monitors units for effectiveness and operations efficiency.
Represents the College at a variety of meetings, committees, and conferences addressing administrative and financial operations of the College.
Serves as a member of the College's management team on union/management issues, and assists the College in the collective bargaining process, particularly as it pertains to financial analyses and communication of short and long term financial requirements.

Business/Fiscal Management

Through the College's integrated process of assessment of institutional effectiveness, planning, and resource allocation, this position leads the processes for development and monitoring of institutional budgets consistent with institutional mission, goals, University System policies, and applicable laws.
Coordinates the planning, development and implementation of innovative approaches to fiscal management using technology, data management or analysis to support the College's mission.
Oversees the management and coordination of all fiscal reporting activities for the College, including information for the Board of Regents, State Government and Legislature, and other external entities.
Supervises the Controller and Budget Analyst, and delegates accordingly to ensure the campus's accounting, investments, insurance, budget reporting, AR/AP, and other financial service elements are compliant, clean, and of the highest standards.
Develops short and long term financial plans that ensure College finances and budgets are managed in accordance with state law and generally accepted accounting principles.
Actively communicates and educates the campus community on budget and financial processes and parameters to ensure transparency and efficacy in the fiscal operations of the College.
Develops, recommends and implements institutional policies relevant to administrative and financial management and operations.
Oversees and monitors the accounting functions of the College including accounting services, employee payroll, and student accounts.
Directs the preparation of the College's financial reports and maintains a system for accurate accounting records storage and retrieval.
Provides accounting and budgetary support for programming.
Ensures the College has established appropriate fiscal controls and compliance with them.
Oversees the College's purchasing and procurement processes in accordance with applicable institution, University System, state and Federal policies, rules, and regulations.
Develops and maintains the College's safety and risk management program, including the oversight of institutional insurance policies and practices.
Manages the processes guiding the appropriate collection of expenditures of student fees.

Physical Plant Management

Oversees the college's facilities planning, construction and grounds improvement projects, and deferred maintenance programs
Supervises the Director of Facilities Services, and delegates accordingly to ensure the campus grounds are impeccable, custodial and maintenance services are high quality, and ensures a high level of customer satisfaction of the campus community.
Coordinates the College's participation in the Montana University System's and the State's Long Range Building Plan and Deferred Maintenance processes.

Information Technology Services

Oversees the development and implementation of the College's information technology policies and procedures, and ensures compliance with system and state policies, rules and regulations.
Supervises the Chief Technology Officer, and delegates accordingly to ensure the information technology infrastructure has a high level of quality of services, and the information technology services are adequately staffed and deployed in a manner that elicits internal customer satisfaction.
Monitors and directs the expansion of information technology related systems, programs, and infrastructure to achieve the goals and priorities of the College.

Auxiliary Services

Oversees the operations of the College's auxiliary services, including the Bookstore, print shop, and the College's Food Court and catering services.
Provides leadership, and where appropriate, delegates authority to key personnel in auxiliary areas to ensure these areas are not only self-sustaining, but profitable, efficient, and delivered with a high-level of attention given to internal and external customer service.

Education, Experience and Personal Attributes

Required Qualifications:

Master's degree from an accredited institution is required, preferably in a related field such as an MBA, education or educational administration, economics, finance, etc.;
Five years of professional experience with progressively increasing responsibility in areas such as finance, organizational management, education administration, etc.;
Demonstrated ability to develop, analyze and implement effective and innovative budget, financial and administrative strategies;
Demonstrated experience using current GASB practices;
Evidence of being innovative and creative, particularly related to solving complex business and financial problems that lead to cost-savings, revenue generation, or other types of innovation;
Ability to effectively collaborate with other executives and leaders to achieve organizational goals;
Track record of engaging and contributing to larger organization issues beyond the confines of finance and administration; and
A commitment to and understanding of the mission of the Community College.

Preferred Qualifications:

Administrative/executive work experience in higher Education; preferably a community college;
Experience overseeing complex financial and business operation and/or programs;
Senior level experience in finance and administrative services with a demonstrated record of technical expertise and fiscal management;
Experience directing the deployment of information technology systems, infrastructure, and services;
Knowledge and use of continuous quality improvement principles in organizations;
Experience with financial forecasting and financial reporting skills;
Experience with strategic and operational plan development, deployment and evaluation;
Knowledge of and experience with collective bargaining processes and unions;
Experience with facilities planning, physical plant maintenance and management, capital programs, and deferred maintenance;
Understanding of principles and practices of governmental purchasing , procurement and material management; and
Knowledge of and experience with risk management practices and procedures.

Desired Personal Attributes:

The ideal Associate Dean/CFO will possess a cadre of personal attributes that allow him/her to relate well to the diversity of faculty, staff and students, and to the unique needs of the College. The Associate Dean/CFO must be committed to shared governance, team work, and creative leadership, and possess the characteristics of sound judgment, flexibility, creativity, resourcefulness, and excellent communication skills. Other desired personal attributes of this person include:

The ability to work and lead effectively in a collegial and participatory manner emphasizing team-building with all segments of the campus community;
Effectively analyze problems, determine solutions, and take decisive action leading to successful results and outcomes;
Effectively and appropriately delegate responsibility, motivate, direct, develop, and formally evaluate the work of others;
Conduct complex analytical studies, evaluate alternatives, and develop and implement sound recommendations;
Possess an understanding and belief in the concept of shared governance;
The ability to apply a high level of sound, independent judgment in the solution of complex business problems;
Aptitude in the preparation and presentation of effective reports, recommendations, and correspondence;
Represent the College to employees, students and the general public, demonstrating the personal characteristics of integrity, openness, creativity, and appreciation of others;
Comfort and awareness of governmental, political and legislative processes;
Willingness and general interest in communicating effectively with faculty, staff, students, civic and other groups, and the general public;
The ability to anticipate conditions and plan ahead to overcome challenges or capitalize on opportunities;
Track record of establishing and maintaining effective relationships with the business community and administrative and executive offices of the state and system; and
Exercise tact, originality, and resourcefulness.

Level of Decision Making
This position is critical to the success of the College. The Associate Dean for Administration and Finance is expected to make operation and administrative decisions on a daily basis. The position works with other members of the CEO/Dean's cabinet to formulate policy and make high level decisions that affect the entire College.

Typical Contacts
This position will interact with faculty, staff, students, and the general public on a daily basis, and will confer regularly with GFCMSU administration and designated MSU and MUS administrators, as well as Commissioner's office staff in order to accomplish the work assigned.

Authority to speak or act for the work unit, division, and/or College
The Associate Dean for Administration and Finance will represent the college in a variety of public settings and will have the authority to speak and act for GFCMSU in consultation with the CEO/Dean, and make operational decisions regarding fiscal, auxiliary and facilities services.

Extent of Supervision
This position will report as needed to the CEO/Dean and will work within broad policies, procedures, general guidelines and laws affecting areas of work but will not receive day to day guidance.

Role in the Support of College-wide initiatives and priorities
The Associate Dean for Administration and Finance cooperates with other members of the CEO/Dean's cabinet at GFCMSU to develop College programs and activities.

HOW TO APPLY:

Nominations and applications will be accepted until the position is filled. However, to ensure full consideration, individuals should submit a complete application packet prior to Friday, August 31, 2012. This is a confidential search process.

To apply, please submit these four (4) separate documents electronically:

1. A letter of application that succinctly addresses how your experience and professional
qualifications prepare you to serve the needs of the College (not to exceed 5 pages).
2. A current resume including an email address and cellular/mobile telephone number.
3. A reference list with the name, home and business telephone numbers, and email address of
four (4) references.
4. A Candidate Summary Sheet which is a one-page synopsis of your professional career.
Please click here to download the template.

These four (4) documents will be the only application information presented to the Search Committee. The complete application package must be submitted electronically:

Go to www.acctsearches.org to apply.

In addition, you must send a paper copy of your complete application packet to:
Great Falls College, MT- CFO Search
ATTN: Dr. Narcisa Polonio
ACCT
1233 20th St. NW, Suite 301
Washington, DC 20036

Note: Candidates who move forward in this search will be required to submit additional information, including official transcripts.

Forms Needed:

Great Falls College MSU is an ADA/AA/EEO Employer. All qualified individuals regardless of gender, race, national origin, religion, age, disability status or political affiliation are encouraged to apply. The College also honors veterans’ preference status. Please contact the Executive Director of Human Resources for more information on veterans’ preference and equal opportunity, or to arrange accommodations for a disability.

In accordance with the Higher Education Act, a link to the Campus Security Report for Great Falls College MSU can be found on the Your Right to Know page of our website at: http://www.msugf.edu/YourRightToKnow/index.html

For additional information, nominations or confidential inquiries, please contact:

Mr. John Steinecke
jsteinecke@acct.org
Office:(202) 775- 4468
Cell: (202) 384-6539

Dr. Narcisa Polonio
narcisa_polonio@acct.org
Cell: (202) 276-1983

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