Admissions - Cancellation, Refund & Grading Policy for Courses Numbered 194 and 094
All students wishing to drop from credit or non-credit-bearing PCE courses are required to fill out a Drop Form. These forms are available at the Outreach & Workforce Development office or online. If a class is dropped at least 3 working days prior to the first day of class, the full amount of tuition and fees will be refunded. For credit-bearing courses, the $30 semester registration and $30 one-time application fee will NOT be refunded.
If a class is not dropped at least 3 working days prior to the first day of class or the student enrolls and does not attend, the full amount of tuition and fees will be assessed. In certain instances exceptions to this policy may occur for drops occurring less than 3 working days prior to the first day of class. To be considered for an exception, an appeal stating the justification for this exception must be made in writing to the Registrar’s Office.
If the Division of Outreach & Workforce Development Department decides to cancel a class, students will receive a 100% refund on all tuition and fees for non-credit courses and a refund on all but the $30 semester registration and one-time $30 application fees for credit-bearing courses. All PCE courses are graded and will show on the student’s transcript. Considering that many PCE courses are short in length and therefore intense in content, attendance plays an integral part in the grading process. If you do not attend all of the class dates and times, you may receive a lowered grade for poor attendance. Grade appeals are considered academic complaints, procedures for which are outlined in the current course catalog and are administered by the Assistant Dean of Student Services.
Changes in Credit Load After Payment of Fees
Students adding courses after payment of fees are required to pay additional fees created by the change in credit load.
Students dropping classes (but not withdrawing) will receive a 100 percent refund on courses dropped before the end of the 15th class day. Refunds will not be made after the 15th class day. This schedule applies only to fall and spring semesters. For the summer withdrawal schedule, please see the academic calendar for that term.
Refunds are processed approximately three weeks after the start of a semester. If a student’s current mailing address in the Banner system is within zip codes 59401-59414 (primarily Great Falls and Black Eagle), refund checks will be held in the Student Accounts office for two weeks to allow students to pick up their checks in person. After that time, the checks will be mailed.
If the student’s current mailing address in the Banner system is outside of these zip codes, the refund check will be mailed immediately unless prior arrangements are made to pick up the check in person.
Some form of picture ID must be presented when picking up refund checks in person.
It is the student’s responsibility to maintain a current mailing address with the College.
Students Owing Debts
The College reserves the right to deny registration access to a student who has an overdue debt to any Montana State University unit. Students whose tuition and fees remain unpaid may have their registration for classes cancelled for the current semester. Transcripts, certificates, and degrees will be withheld from any student owing tuition, fees, or charges to a Montana State University unit. In the event a student has not returned books and/or materials belonging to this college or any other Montana University System unit, transcripts, certificates, and degrees may be withheld. The MSU–Great Falls College of Technology may refer past due student accounts to the Montana Department of Revenue and/or commercial collection agency for collection action. Collection costs, attorney fees and court costs incurred in the collection of past due accounts will be added to the account and become part of the total amount due.
